Executive Assistant to the CEO Jobs. Inflight Pilot Training is offering job opportunities for individuals with multiple skill sets and backgrounds. Inflight Pilot Training is known for its dynamic work culture, competitive salaries, and tolerable oppportunities for growth. If you’re seeking for a new job or to switch your career, you might want to evaluate Inflight Pilot Training as your upcoming step.
- Do you love keeping a busy person organized and three steps ahead?
- Do you love owning the details nobody else wants to track?
- Do you love being the person everyone knows will get it done?
About Us
Inflight is a comprehensive and dynamic player in the aviation industry through our first-class Flight School, Fixed-Base Operator (FBO), Aircraft Maintenance shop, and Social Club.
Our commitment to excellence and innovation has made us a trusted name in the field. We’re a fast-growing company, we run on EOS (the Entrepreneurial Operating System), and we are building a team that can take this business to the next level. We are looking for a sharp, trustworthy Executive Assistant to help our CEO move faster.
Summary
The Executive Assistant exists for one reason: to free up the CEO to spend his time on what only he can do. You take the repetitive, time-eating work off his plate, and you run it better than he would.
This seat is part executive assistant, part personal assistant, and part property manager. Some days that’s the inbox and the calendar. Some days it’s a vendor at one of the properties, a stack of paperwork, a team outing, or client gifts that need to go out before the holidays. You are the company’s Swiss Army knife.
You will report directly to the CEO, meet with him every day, and work closely with the Integrator, the Operations Manager, the HR Manager, and every department lead in the building. You do not need an aviation background.
Who We’re Looking For
The qualities
- You’re a step ahead. You see what’s coming on the calendar and the to-do list, and you handle it before anyone has to ask.
- You’re trusted with the confidential. You’ll see email, finances, and personal matters. None of it moves an inch further than it should.
- You follow through. Lists get finished. Loose ends get closed. If you say it’s done, it’s done.
- You’re steady when it gets busy. Ten things land at once, you sort them, and you start knocking them out.
- You speak up. If something is falling through the cracks, or a plan doesn’t make sense, you say so.
Our core values
Every person at Inflight is at or above the bar on all four. That will include you.
- Customer First. Every decision starts with the people we serve.
- Safety Focused. Safety is not a checklist. It is a culture.
- Be Professional. We hold ourselves to a higher standard.
- Have Fun! Aviation is extraordinary.
You’re looking for
- A seat to own, not a job to hold. You get direct access to the CEO and a front-row seat to how a growing company actually gets built.
- A place where results are rewarded. Scope and pay grow as you prove them, and the path is real.
- A company that runs on a system. We run on EOS: scorecards, clear seats, and real accountability. You want structure, not politics.
- A team building something great. You want to look back in five years and say you helped build this, and you want to have fun doing it.
What You’ll Do
- Inbox and Calendar: Screen and triage the CEO’s email, run his calendar, book meetings and travel, and make sure he walks into every meeting prepared.
- To-Do List Ownership: Own the CEO’s task list. Track every commitment, chase the follow-ups, and close the loops with the Leadership Team.
- Daily Check-In: Meet with the CEO every day to set priorities, get decisions made, and keep things moving.
- Property and Personal Support: Coordinate vendors, maintenance, and paperwork across the CEO’s real estate, and handle personal errands and tasks when they come up.
- Business Support: Take on special projects, research, document prep, and light bookkeeping. Jump in and help other departments when they need a hand.
- Culture and Clients: Plan company outings and team events, and run our client gifting program.
Qualifications
- Experience: 2 to 5 years supporting an executive, founder, or business owner, or in a similar high-trust admin role.
- Organized to a Fault: Strong organizational skills and a real eye for detail. You like making lists. You like finishing them more.
- Excellent Communicator: Clear, professional writing and speaking. You can represent the CEO over email and on the phone.
- Tech Comfortable: Solid with Microsoft 365 or Google Workspace, including Excel and PowerPoint. Quick to pick up new tools.
- Financial Literacy: A background in bookkeeping or accounting is a strong plus.
- EOS Understanding: Direct EOS experience is a plus. If you do not have it, you must be able to grasp it quickly.
- Flexible: Willing to work a flexible schedule, including some evenings, rare weekends, and very rare holidays. Reliable transportation and occasional travel required.
What We Expect
- Commitment to Excellence: A dedication to maintaining the highest quality and safety standards in everything we do.
- Collaboration: A team player who makes everyone around them better.
- Continuous Improvement: You see a better way to do something and you put it in place.
- Drive to Grow: A genuine commitment to learning the business and growing with it.
Pay: $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- In one sentence: why this role?
- You’re supporting a busy CEO with 200 unread emails and a packed calendar. Walk us through your system for keeping him on top of it.
- Tell us about a time you caught something that was about to get dropped. What was it, and what did you do?
- Please share your LinkedIn profile URL.
Education:
- Associate (Required)
Experience:
- EOS: 1 year (Preferred)
- executive or administrative support: 2 years (Required)
Ability to Commute:
- Eden Prairie, MN 55347 (Required)
Work Location: In person
