Fleet Services Administrative Assistant Jobs Sarpy County, NE

Fleet Services Administrative Assistant Jobs. Sarpy County, NE is offering job opportunities for individuals with multiple skill sets and backgrounds. Sarpy County, NE is known for its dynamic work culture, competitive salaries, and ample oppportunities for growth. If you’re searching for a new job or to change your career, you might want to evaluate Sarpy County, NE as your following step.

JOB OVERVIEW

GENERAL PURPOSE Under the general direction of the Fleet Services Manager, perform a variety of advanced clerical, secretarial, and administrative practices and procedures to assist the Fleet Services Department in meeting its operational goals.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS
Process accounts payable invoices within guidelines and through the accounting system, compile and distribute billing of fuel usage and maintenance services to other departments and track data for budget tracking purposes.
Coordinate the recording, preparation, reporting and verification of payroll.
Maintain information on full-time and part-time employees including total hours, changes in name or address, salary changes, exemptions, insurance, vacation, compensatory time and sick leave records.
Verify accuracy of and close outstanding work orders.
Process all necessary paperwork (e.g. insurance, titles, and license) for new and additional County equipment and vehicles.
Extract alphabetic, numeric, or symbolic data from paper documents, and accurately enter data into computer.
Compose, type, and edit a variety of correspondence, reports, and other material requiring judgment as to content, accuracy, and completeness.
Maintain, track, reconcile, and report the usage of the Fuel Management System; oversee the fuel card system; coordinate tank readings and price checks, submit reports, and process payments for the Unleaded Fuel Tank.
Assist in managing the Inventory Management System to input and track parts, equipment, and vehicles and produce monthly and annual inventory reports.
Establish and maintain effective working relationships with employees, supervisors, and other departments.
Receive the public and answers questions; respond to inquiries from employees, citizens and others and refer, when necessary, to appropriate persons.
Organize and procure department materials and supplies within budgetary guidelines and coordinate the efficient running of the office.
Receive, stamp, and distribute incoming mail; processes outgoing mail.
Prepare a variety of studies, reports and related information for decision making purposes.
Pickup and deliver parts, vehicles, and equipment.
Report to work with regular, predictable, and consistent attendance

Peripheral Duties
Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience:
High school graduate or GED equivalent.
Three (3) years clerical and/or secretarial experience.
Competent experience using MSWord, Excel, and PowerPoint at an intermediate level.
Must be able to type 40 net words per minute (nwpm).
Must be able to enter data at 100 net key strokes per minute (nkpm).
Special Requirements
Must have and maintain throughout employment a valid Drivers’ License, as well as meet eligibility requirements of “acceptable driver standards” as defined by the County.
Necessary Knowledge, Skills, and Abilities
Working knowledge of, and ability to apply, current office principles and techniques
Working knowledge of proper grammar, spelling, and punctuation
Knowledge of basic bookkeeping and accounts payable/receivable principles and techniques
Knowledge of, and ability to learn, specialized software and operating systems
Skill in and ability to perform duties with efficiency, thoroughness, accuracy, and attention to detail while managing frequent interruptions
Ability to communicate effectively, in English, both verbally and in writing
Ability to learn and abide by all applicable laws, ordinances, and department rules and regulations
Ability to follow exacting verbal and written instructions
Ability to complete basic mathematical calculations, such as addition, subtraction, multiplication, and division
Ability to maintain and protect confidential and sensitive information
Ability to operate standard office equipment including, but not limited to, multiline phone, two-way radio, computer, printer, 10-key calculator, scanner, copier, and fax

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Work is typically performed in an office located within a fleet garage and is moderately loud. Work is predominately daylight hours, however hours may occasionally include evening, holidays, and call-ins. The employee may be exposed to wet and/or humid conditions and fumes from the shop area. Work may be fast-paced when dealing with multiple clients, priorities, and time constraints.

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Author: Woosh